Administrative Assistant

Qué va a hacer

Texto original en inglés, tal como se registró en el Departamento de Trabajo.

***RFI response***
-Answering telephones and giving information to callers or taking messages
-Operating electronic mail systems and coordinate the flow of information, internally or with other organizations.
-Maintaining scheduling and event calendars
-Completing forms in accordance with company procedures. We use four main types of internal forms that the worker shall be responsible for:
1) staff scheduling spreadsheets that organize, assign, and track hours for salespeople and other employers and independent contractors who set up and operate our smoothie and Açaí bowl concession stands at events in various locations.
2) Inventory reports that allow us to maintain appropriate amounts of different ingredients and other consumables on hand, anticipate restocking needs, and refine recipes.
3) Purchase orders for restocking ingredients and other consumables based on our inventory reports.
4) Sales reports that track which of our products our customers are buying, and help us calculate revenues and conduct loss prevention monitoring.
-Preparing event materials such as fliers or advertisements. Specifically the worker will use
Adobe Acrobat and Microsoft Works Suite on our office’s desktop computer to design both menus for our concession stands as well as promotional items including fliers advertising special pricing and cardboard “tags” with our seasonal or event-specific branding that are tied on to smoothie cups and Açaí bowls. These physical items are then printed/manufactured by third party vendors.
-Ordering and dispensing supplies necessary for Employer’s sales operations
-Conducting payroll functions such as maintaining timekeeping information and processing and submitting payroll
-Mailing promotional materials
-Communicating with employees across Employer company’s organizational structure, including those who speak Portuguese exclusively or as a primary language. We frequently engage with independent contractors for sales, including some who primarily speak Portuguese and need to converse in that language in order to effectively communicate. Additionally, the worker will need to interface with our Açaí suppliers in Portuguese both in writing via emails (translating
Portuguese emails to English, and then translating English responses into Portuguese to send to the suppliers) and Portuguese-language purchase orders, and verbally on phone calls. Açaí is a key ingredient for our smoothies and bowls, so maintaining strong and functional relationships with our suppliers through easy communication is a key aspect of our business.

***Original***
Employee shall be responsible for the following tasks:

-Answering telephones and giving information to callers or taking messages
-Operating electronic mail systems and coordinate the flow of information, internally or with other organizations.
-Maintaining scheduling and event calendars
-Completing forms in accordance with company procedures
-Preparing event materials such as fliers or advertisements
-Ordering and dispensing supplies necessary for Employer’s sales operations
-Mailing promotional materials
-Communicating with employees across Employer company’s organizational structure, including those who speak Portuguese exclusively or as a primary language

Requisitos

The employee must speak and write fluent Portuguese

Beneficios y condiciones